Check printing software for small business
Check Writer 123 is check printing and check writing software for small businesses. You enter the payee and amount in your browser, and it prints a complete check on your own printer, on blank check stock, pre-printed stock or plain paper, with the amount in words and every check saved to a register. Plans start at $9.99 a month, and every new account gets a 14-day free trial with no card needed.
14-day free trial, no card needed. Works on Windows, Mac and Chromebook. Nothing to install.
Why small businesses still need a better way to write checks
Reordering checks is slow
A new address, a new bank account or a new logo usually means a new box of checks and days of waiting. Printing your own means the next check has the new details the moment you save them.
Handwriting every check takes time
Writing the same vendor name, the amount in numbers and then again in words is where mistakes creep in. A spoiled check has to be voided and written again. Typed entry with the words generated for you removes most of that.
Records end up scattered
Check stubs get lost, and finding what you paid a supplier last spring means digging through a drawer. A searchable register with a payee, amount, date and memo for every check replaces the stack of stubs.
A full accounting package may be more than you need
Some accounting programs can print checks, but you may not want to run your books inside one just to issue a few checks a month. A standalone tool lets you keep your books wherever you already keep them.
How a small business prints checks with Check Writer 123
Setup takes about ten minutes once. After that, a check takes under a minute. Here is the routine most small businesses follow. For a step-by-step on the paper side, see how to print business checks.
- 1
Add your business bank account
Enter the business name and address as they appear on the account, the routing number and the account number. The routing number is checked for typos as you type and the bank name can be filled in for you. Add your logo and a signature (uploaded, drawn, typed, or left blank to sign by hand).
- 2
Choose your paper
Most businesses use 3-to-a-page blank check stock, where the whole check including the MICR line is printed. You can also use pre-printed stock from your bank, or plain paper for deposits you make yourself. Read what blank check stock is if you are choosing for the first time.
- 3
Save your regular payees
Add your landlord, suppliers, contractors and employees once as vendors or employees. After that you pick a name instead of typing it.
- 4
Write the check, or a batch
Enter the payee, amount, date and memo, and a live preview shows the finished check with the amount in words. For monthly bills, enter up to 25 checks at once and print them together. Put invoice numbers on the stub if a check pays several invoices.
- 5
Test, print and file the record
Run a free Test Print on plain paper to confirm alignment, then press Print. The check is saved to your register with its number. Download the register as a spreadsheet at month end and match it to the bank statement.
Features small businesses use most
Multiple bank accounts
Keep operating, payroll or a second business separate, each with its own name, address, logo, signature and alignment. The Occasional plan includes 2 accounts, Mid Tier 4, and Unlimited has no limit.
Saved vendors and employees
Enter a payee once and reuse it, so a recurring supplier check takes seconds and the name is always spelled the same way.
Batch entry and printing
Enter up to 25 checks in one table and print up to 50 selected checks together, which suits the monthly bill run. See how to print multiple checks at once.
Invoice lines on the stub
Paste invoice numbers, dates and amounts from a spreadsheet and they print on the stub, so the supplier can match your payment to their invoices.
A searchable check register
Every printed check is saved with its payee, amount, date and history. Search it, print a register report, or download everything as a CSV file for your accountant.
Test Print, reprint and voided checks
Test on plain paper for free, reprint a saved check at no cost if a printer jams, and print a voided check when your bank asks for one for direct-deposit setup.
A small business pays its monthly bills
A landscaping company with one bank account sits down on the first of the month with six bills: rent of $1,850.00, a supplier invoice of $642.18, a fuel account of $389.45, an equipment repair of $275.00, and two helpers' weekly pay of $480.00 and $415.00.
They enter all six in the batch table, the vendors already saved, and the stub for the supplier check lists its three invoice numbers. A Test Print of the first sheet confirms alignment, then all six print in one run. The register now shows six checks totalling $4,051.63, ready to export for the bookkeeper.
An illustration with made-up figures, not a real customer.
Check printing software vs. check writing software: what is the difference?
In practice, the two names describe the same thing. Check printing software puts the emphasis on producing a physical check on a printer. Check writing software puts the emphasis on filling in the check: payee, amount, date and the amount in words. Most tools, including Check Writer 123, do both: you write the check on screen and print it.
What differs between products is what surrounds the check. Some are part of a full accounting package, some are standalone tools like this one, and some are desktop programs you install on one computer. For a closer comparison, read best check printing software for small business.
What should a small business look for in check printing software?
Judge any tool, ours included, against what you will actually do every month. A short checklist:
- It prints the whole check, including the MICR number line, or can print on your bank's pre-printed stock.
- It lets you test and adjust alignment before you waste real check stock.
- It handles the number of bank accounts you have, with a separate logo and signature for each.
- It saves vendors, keeps a searchable record of every check, and exports that record.
- It fits how you keep your books: you can print here and record each payment in QuickBooks, a spreadsheet or whatever you already use.
- The price is predictable: a flat monthly fee, not a charge per check.
Keeping small-business checks safe
Blank check stock is a fraud risk if it is left lying around, so lock it up and shred spoiled checks. Inside the software, the register and each check's history give you a record of what was printed and when. If your business wants two people to approve payments, have the second person review the payment list and sign each printed check by hand.
For a routine that small teams can follow, see check printing for small businesses and how to keep a digital record of printed checks.
What it costs
One flat monthly price with every feature on every plan. The plans differ only in checks per month and bank accounts. You also pay for your own paper and ink.
Occasional Pack
$9.99
per month
20 checks a month
2 bank accounts
Mid Tier
$13.99
per month
60 checks a month
4 bank accounts
Unlimited
$29.99
per month
Unlimited checks
Unlimited bank accounts
A check counts when you press Print. Reprints and Test Prints are free. 30-day money-back guarantee on your first payment; see the refund policy.
Frequently asked questions
What is check printing software?
Check printing software lets you fill in a check on screen and print it on your own printer instead of handwriting it or ordering pre-printed checks. It lays out the payee, amount, amount in words, date, signature and the bank numbers along the bottom. You supply the bank account and the check paper.
Is check writing software the same as check printing software?
In practice, yes. Check writing software stresses entering the check details, and check printing software stresses printing the finished check, but most products do both. What really differs is whether the tool stands alone, is part of accounting software, or needs to be installed on one computer.
Do I need special checks to print my own?
For the best chance of bank acceptance, use 3-to-a-page blank check stock, which Check Writer 123 prints completely, including the MICR line. You can also use pre-printed stock from your bank, or plain paper for checks you deposit yourself. Whether a bank accepts any check is up to the bank, so confirm with yours.
Can I keep my books in QuickBooks and still print checks here?
Yes. Many small businesses keep QuickBooks or a spreadsheet for their books and print the checks with Check Writer 123, then record each payment in the books. The register can be downloaded as a CSV file to help with that, and it works alongside any accounting setup.
How much does check printing software for a small business cost?
Check Writer 123 costs $9.99 a month for 20 checks and 2 bank accounts, $13.99 for 60 checks and 4 accounts, or $29.99 for unlimited checks and accounts. Every plan has every feature. You also pay for your own paper and ink. The first 14 days are free with no card, and there is a 30-day money-back guarantee on the first payment.
Can I print payroll checks with it?
Yes. Get the net pay from your payroll provider or accountant, pick the employee from your saved list, put the pay period and earnings details on the stub, and print. Use a Test Print first to check alignment. See how to print payroll checks.
Can I use it for more than one business?
Yes, as long as each business has its own bank account in the app. Each account keeps its own name, address, logo, signature and alignment settings, within your plan's account limit.
Is there a free trial?
Yes. Every new account gets a 14-day free trial with no card needed, and you can print real checks during it. If you do not add a card, nothing is charged and access simply ends when the trial does.
Guides for small businesses
- Check Printing for Small Businesses
- Best Check Printing Software for Small Business
- How Small Businesses Can Print Their Own Checks
- How to Print Checks Without QuickBooks
- How to Print Checks Without Accounting Software
- How to Print Multiple Checks at Once
- How to Keep a Digital Record of Printed Checks
- Easy Check Writer Software
Also for
Print your business checks in minutes
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