For churches and nonprofits

Check printing for churches and nonprofits

Check Writer 123 lets a church or nonprofit print its own checks from a web browser on any printer, so a volunteer treasurer can pay the electric bill, a speaker honorarium or a member reimbursement without waiting on a reorder. Plans start at $9.99 per month with a 14-day free trial and no card needed, and every check goes into a register you can export for the board.

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14-day free trial, no card needed. Prints on blank check stock, pre-printed stock or plain paper. Nothing to install.

Where checks get hard for a church or nonprofit

The treasurer is a volunteer, and volunteers rotate

Records often live in a checkbook at one person's house. When the treasurer changes, the next one inherits a stack of stubs and a guess about what was paid for what. A register that sits online and exports to a file survives the handover.

Several accounts, each with its own checks

Many congregations keep a general operating account plus a building fund, a missions fund or a youth account. Ordering and tracking separate checkbooks for each one is slow, and a change of address or signer means another order.

The board wants clear controls

Boards, councils and finance committees usually want two signers or a second person to approve each payment. A simple process covers it: print the check with the signature line blank, have two authorized signers sign by hand after reviewing the bill, and have a person who does not print reconcile the register report to the bank statement each month.

Receipts, reimbursements and honorariums arrive in envelopes

A volunteer buys craft supplies for vacation Bible school, a guest speaker is owed an honorarium, and the custodian submits a bill. Each one needs a clear payee, a memo that names the fund or event, and a record the board can read at the next meeting.

How a church or nonprofit treasurer uses it

A routine that works for a small congregation or a one-person nonprofit office, and that keeps the approval steps on paper where your board wants them.

1
Add each bank account once
Enter the organization name, bank name, routing and account numbers and your logo for the operating account, then add the building fund or other accounts. The routing number lookup checks the checksum. Run a free Test Print on plain paper and hold it against a real check to confirm alignment.
2
Save the payees you pay again and again
Add the utility company, insurance agent, copier lease, custodian, regular speakers and the volunteers who often buy supplies. The next check starts from the saved name instead of retyping it.
3
Enter each check from an approved bill or form
Work from the bill or reimbursement form that your finance committee has approved. Put the fund, event or budget line in the memo, and paste invoice numbers into the stub lines so the payee can see what the check covers.
4
Print, then collect signatures by hand
Print on blank check stock and leave the signature blank, then have your signers sign in person after they see the bill packet. If one authorized signer is comfortable with a stored signature, you can add it, and your board decides which method fits its policy.
5
Export the register for the board
Before the meeting, open the register report, filter to the month, and download the CSV or print the report. Attach it to the treasurer's report. Keep the file with your minutes so the next treasurer can follow the trail.

Features that fit how congregations and nonprofits pay bills

Multiple bank accounts

Keep the operating account, building fund and youth or missions account separate, each with its own check numbers and saved alignment. The Occasional plan covers 2 accounts, the Mid Tier plan 4, and the Unlimited plan as many as you need.

Saved vendors and a logo

Recurring payees are one click away, and the organization's name and logo print on every check, which helps when a new treasurer takes over the paperwork.

Blank signature line or a stored signature

Leave the signature empty for hand-signing by two board members, or upload, draw or type one signature for the person your policy authorizes. Both options exist so the approval method stays yours.

Memo and invoice lines on the stub

Name the fund or event in the memo and paste invoice numbers into the stub, so the payee's records and your own match without a phone call.

Search the register, print a report for the finance committee, or download a CSV for the treasurer's report and for the annual review. Your accountant gets a clean list instead of a pile of stubs.

Supporting document and activity history

Attach one PDF, PNG or JPG up to 1 MB, such as the approved bill, and see the activity history on each check. Reprint a smudged check for free, or print a voided check when a payment is cancelled.

Example: one month at a small congregation

Grace Community Church has an operating account and a building fund account. This month the treasurer enters four checks from the approved bill folder: $412.36 to the electric company, $189.00 to the copier lease, a $150.00 honorarium to a guest speaker, and $86.42 to a volunteer for vacation Bible school supplies. The memos read Operating, Operating, Worship, and VBS.

She prints all four on blank check stock in one batch, leaves the signature lines empty, and hands the stack with the bills to two board members who sign. The four checks total $837.78, well inside the 20-check monthly limit of the Occasional plan. At the next meeting she downloads the register CSV and attaches it to her report. These figures are invented for illustration.

An illustration with made-up figures, not a real customer.

Can a church or nonprofit print its own checks?

Yes. A church or nonprofit can print checks for its own account the same way a small business does: on blank check stock that has the bank line printed with magnetic ink or MICR toner, or on pre-printed stock where only the payee, date and amount are added. Whether the bank accepts a given printout is up to the bank, so ask the branch that holds your account before you switch, and deposit a first check as a trial.

Blank check stock is the most flexible choice for an organization with more than one account, because one box of stock serves every account and nothing needs reordering when an address or a signer changes. Store the unused stock locked up, in the church office safe or a locked cabinet, and shred any spoiled sheet.

The step-by-step process is in how churches can print their own checks, and the legal and bank-acceptance questions are covered in can you print your own checks.

How do we keep two-signer control on printed checks?

Two-signer practice is a process your church runs, and the printing step fits into it neatly. Print each check with the signature line blank, have two authorized signers sign by hand after reviewing the bill, and have a person who does not print reconcile the register report to the bank statement each month.

Many organizations set it up along these lines. Confirm what your bylaws, denomination, insurer or auditor expect, because they can differ.

The treasurer prints only from a bill or form that someone else has approved in writing, and staples the approval to the packet.
The checks print with the signature line blank, and two authorized signers sign by hand after reviewing the packet.
A person who does not print or sign reconciles the bank statement against the register report each month.
Blank stock is kept locked, and the count of sheets is checked now and then against the register.
Voids and reprints are written down with the reason, and the activity history on each check helps you trace what happened.

How do we report check payments to the board?

A board usually wants three things: what was paid, to whom, and from which fund. Put the fund or program in the memo, keep payee names consistent by using saved vendors, and the register report becomes that summary. Search it by payee, check number or date, print it for the packet, or download the CSV and sort by memo in a spreadsheet to total each fund.

Keep a copy of each month's export with the minutes. If your organization is audited or reviewed, or if the treasurer changes mid-year, that archive shows the trail without anyone reconstructing it. Which payments need tax forms, and how restricted gifts and designated funds must be tracked, are questions for your accountant, so ask before the year-end rush rather than after it.

For a fuller routine, see how nonprofits keep check payments organized and how to keep a digital record of printed checks.

What it costs

One flat monthly price with every feature on every plan. The plans differ only in checks per month and bank accounts. You also pay for your own paper and ink.

Occasional Pack

$9.99

per month

20 checks a month

2 bank accounts

Mid Tier

$13.99

per month

60 checks a month

4 bank accounts

Unlimited

$29.99

per month

Unlimited checks

Unlimited bank accounts

A check counts when you press Print. Reprints and Test Prints are free. 30-day money-back guarantee on your first payment; see the refund policy.

Frequently asked questions

Can a church print its own checks?

Yes. A church can print checks for its own bank account on blank check stock or pre-printed stock, using a regular printer. Banks decide what they accept, so ask your branch about printed checks before relying on them and deposit a first one as a test. Keep the unused stock locked up and record every check in a register.

How do two signers work with printed checks?

Print the check with the signature line blank, then have two authorized signers sign by hand after reviewing the bill. A person who does not print reconciles the register report to the bank statement each month. Ask your board, auditor or insurer what your policy should require, and write the steps into your treasurer handbook.

How can a volunteer treasurer keep track of printed checks?

Use a register that records every check by number, date, payee, amount and memo. In Check Writer 123 each printed check is saved automatically, and you can search the register, print a report or download a CSV. Save one export per month with your minutes so the next treasurer can follow the history.

How does a church reimburse a volunteer by check?

Collect the receipts and a short reimbursement form that names the event and amount, get it approved, then write a check to the volunteer for the exact total. Put the event or fund in the memo, such as VBS supplies, and keep the receipts with the check record. Ask your accountant how to treat anything beyond actual expenses.

Can I print checks for the building fund and the general fund?

Yes, if they are separate bank accounts. Add each account with its own routing and account numbers, logo and check numbers. The Occasional plan allows 2 bank accounts, the Mid Tier plan 4 and the Unlimited plan has no limit. If the funds share one bank account, use the memo line to name the fund.

Can a church print pastor stipend or honorarium checks this way?

Yes. You enter the final amount and payee, and Check Writer 123 prints the check on your blank stock. Rules for clergy pay, housing allowance, stipends and honorariums differ, so ask your accountant or payroll provider to settle the amounts and filings first, then enter those figures and print.

What does check printing cost for a small church or nonprofit?

There is a 14-day free trial with no card needed. After that the Occasional Pack is $9.99 per month for 20 checks and 2 bank accounts, the Mid Tier is $13.99 for 60 checks and 4 accounts, and Unlimited is $29.99. Every plan has all features. You pay separately for blank check stock, and you can cancel in Settings.

Can I put our church logo on the checks?

Yes. You can upload a logo for each bank account and it prints on the check along with the organization name and address. Run a free Test Print on plain paper first to see the placement, and adjust the alignment before you use real check stock.

Guides for churches and nonprofits

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Try it with your next bill, free for 14 days

Add your operating account, run a Test Print on plain paper, and print one real check before you pay anything. No card is needed to start, and you can cancel in Settings at any time.

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