Save time writing checks: print, reuse and batch
The time you save printing checks comes from not retyping the same details, preparing several checks at once and not hunting for records afterwards. Saved vendors and employees, batch entry and a searchable register do most of the work. If you write a few checks a month, the saving is small. If you pay the same people often, it adds up.
Saved payees and batch printing on every plan, including free.
Where the time goes with handwritten checks
Rewriting the same details
Each check to the same supplier means writing the same name, often the same memo, again. It is small work, but it repeats every month.
Preparing a payment run one check at a time
On payment day you might write a dozen checks, one by one, interrupting other work each time. Handwriting does not batch well.
Looking up old payments
A vendor asks whether you paid invoice 4421. If the answer is on a stub in a drawer, you lose time finding it.
Redoing a check after a mistake
A wrong amount or date means starting a fresh check and recording the voided one. That is wasted minutes and a wasted check.
A faster way to run a payment day
These five steps are how people usually cut the time a check run takes with Check Writer 123.
- 1
Save your regular payees once
Add vendors and employees to your saved list the first time you pay them. Next time you pick them instead of typing.
- 2
Enter the whole run in a table
Use batch entry for up to 25 checks, adding payees, amounts and dates in one screen.
- 3
Check the previews
Review each check before printing. Fix a typo on screen, not on paper.
- 4
Print the batch
Print up to 50 selected checks together and sign them in one sitting.
- 5
Let the register keep the records
Each printed check is recorded with its number, payee, amount and date, so month-end review and bookkeeper questions are quick.
12 ways printing saves time and labor
Reusable payees
Save recipient details so you do not retype them for each payment.
Faster repeat payments
Reduce repetitive data entry for the people you pay every month.
Batch preparation and printing
Prepare multiple checks in one workflow instead of one at a time.
A searchable register
Find a check by payee, number or amount instead of digging through paper, and download it as a CSV file.
Reprints and replacements
Reprint a saved check without it counting again toward your monthly limit, and prepare a legitimate replacement quickly.
A team member can prepare checks
On the account owner's team, an invited member can write, print and track checks while billing and bank details stay with the owner.
An example: a Friday check run
A contractor's office manager pays six suppliers and two subcontractors every Friday. The figures here are an illustration, not a customer story.
All eight payees are saved, so she picks each from the list, enters the amounts in one table, checks the previews and prints. There is far less retyping than writing eight checks by hand, and the register holds every check for the bookkeeper. Eight checks a week is about thirty-five a month, which fits the Mid Tier plan at $10.99.
An illustration with made-up figures, not a real customer.
More ways printing cuts administrative work
Beyond the steps above, these are the small savings people notice:
- Fewer interruptions, since you print a batch instead of handwriting each check.
- Consistent procedures, because every check goes through the same steps.
- Less handwriting for payroll-style payments, where permitted.
- Simpler month-end work, with organized check records to review.
- Faster replacements when a check is lost and you legitimately reissue it.
- More time for the work you actually run the business for.
How much time will you really save?
It depends on your volume and how organized you already are. Someone who writes two checks a month may save a few minutes. Someone who prepares twenty checks a week may save hours each month. We do not promise a specific number, so time one real payment run before and after.
If you issue many checks, also look at the batch and payroll guides and vendor check guide.
What printing does not speed up
Printing does not approve a payment, sign it for you unless you save a signature image, or confirm the bank has enough funds. There is no approval workflow, so a second person cannot review a check before it prints. Review checks yourself, and protect your blank check stock.
What it costs
One flat monthly price. Every paid plan has all check templates, batch printing and the check register. Logo, signature and cloud backup come with Mid Tier and Unlimited. You also pay for your own paper and ink.
Occasional Pack
$5.99
per month
20 checks a month
1 bank account
Mid Tier
$10.99
per month
60 checks a month
4 bank accounts
Unlimited
$25.99
per month
Unlimited checks
Unlimited bank accounts
A check counts when you press Print. Reprints and Test Prints are free. 30-day money-back guarantee on your first payment; see the refund policy.
Frequently asked questions
Does printing checks really save time?
It saves time when you pay the same people repeatedly or prepare several checks at once, because saved payees and batch entry replace rewriting. For one or two checks a month the saving is small, so the Free plan is a low-risk way to test it.
Can I save my vendors and employees?
Yes. Vendors and employees are saved so you can pick them on later checks instead of retyping their details.
Can I print many checks at once?
Yes. Batch entry takes up to 25 checks in one table, and you can print up to 50 selected checks together.
Can someone else prepare checks for me?
Yes. You can invite a team member who can write, print and track checks. Billing, bank account details and account settings stay with the account owner. There is no separate approval step before printing.
Does a reprint count against my plan?
No. A check counts when you first print it. Reprinting a saved check and Test Prints do not count again.
What does Check Writer 123 cost?
The Free plan covers 5 checks a month with 1 bank account and needs no card. Paid plans are $5.99 a month for 20 checks, $10.99 for 60 and $25.99 for unlimited, with no per-check fee.
Guides for people who want to save time writing checks
- How to Print Vendor Checks
- How to Print Payroll Checks
- How to Print Contractor Checks
- How Small Businesses Can Print Their Own Checks
- Check Printing Software Buyer's Checklist: 12 Things to Compare
- Simple Check Printing Software
Also for
- Anyone who prints their own checks
- Small businesses
- Mac users
- Windows users
- Chromebook users
- Landlords and property managers
- Contractors and trades
- Churches and nonprofits
- Bookkeepers and accountants
- Daycares and small shops
- Law firms and small practices
- Auto repair shops and dealerships
- People who want to try check printing software first
- People who want free check printing software
- People deciding whether to pay for ACH payment software
- People deciding whether to pay for wire transfer software
- People deciding whether to pay for check mailing services
- People deciding whether check writing software is worth it
- People who handwrite checks and want something easier
- People deciding between printing checks and ordering them
- People comparing check writing software with what their bank offers
- Small businesses that need better check records
- People who want to avoid check writing mistakes and wasted checks
- People who print checks now and then
- People searching to buy checks online
- People who do not want a subscription
- People wondering what a digital checkbook is
- People comparing a digital checkbook with regular checks
- People who want to know how a digital checkbook works
- People weighing the benefits of a digital checkbook
- People checking the price of a digital checkbook
- Businesses that pay by check
- Employers who pay staff by check
- People who print on blank check stock
- People who print the MICR line on checks
- LLC owners
- Anyone: print checks online
Cut the repetitive work out of check day
Start on the free plan, 5 checks a month with no card, and save your first payees today.