Check printing for auto repair shops
Check Writer 123 is check printing software for auto repair shops, body shops and small dealerships. You type the supplier and amount in your browser, and it prints a complete check on your own printer, with invoice numbers on the stub, the amount in words and every check saved to a register you can match to supplier statements. Plans start at $9.99 a month, with a 14-day free trial and no card needed.
14-day free trial, no card needed. Works on Windows, Mac and Chromebook. Nothing to install.
Why auto shops print their own checks
Parts suppliers want to know which invoices you paid
A parts house or a paint distributor bills many times a month, and one check often covers five or six invoices. When those invoice numbers print on the stub, their accounts receivable desk can apply your payment without a phone call.
Statements arrive and the stubs are in a drawer
At month end the supplier's statement lists what they think you owe. A register with the payee, check number, date and amount of every check lets you answer in minutes whether an invoice was paid and when.
Several suppliers a week, plus rent, utilities and payroll
Between the parts counter, the tire distributor, sublet work, the landlord and the technicians, a shop writes a lot of checks. Saved payees and batch printing turn the weekly run from an hour at the desk into a short job.
Customer refunds need a clean paper trail
A returned special-order part, a cancelled job or an overcharge corrected after the fact all end in a refund check. Printing it with the repair order number in the memo makes the record easy to find later.
How an auto repair shop prints checks with Check Writer 123
Setup takes about ten minutes once. After that, a supplier check takes under a minute. Here is the routine many shops settle into. For the supplier side in detail, see how to print vendor checks.
- 1
Add the shop's bank account
Enter the business name and address as the bank has them, then the routing and account numbers. The routing number is checked for typos as you type. Upload the shop logo and choose how the signature works: uploaded, drawn, typed, or blank so the owner signs each check by hand.
- 2
Save your suppliers and your crew
Add the parts house, the paint and body supply, the tire distributor, the towing company, the machine shop you sublet to and the landlord as vendors. Add technicians and the front-office staff as employees. After that, you pick a name instead of typing it.
- 3
Put the invoice numbers on the stub
For a supplier check, paste the invoice numbers, dates and amounts from a spreadsheet or type them in. They print on the stub next to the check, so the supplier sees exactly what the payment covers. Add the repair order number to the memo of a customer refund.
- 4
Print the week's checks together
Enter up to 25 checks in the batch table and print up to 50 together. Run a free Test Print on plain paper first to confirm alignment, then load blank check stock and print. Each check is saved to the register as it prints.
- 5
Match statements to the register at month end
When a supplier statement arrives, search the register by that supplier and compare check numbers, dates and amounts. Download the register as a CSV file for the bookkeeper or accountant.
Features auto shops use most
Invoice lines on the stub
Paste a list of invoice numbers, dates and amounts and they print on the stub, so a supplier can apply one check to many invoices. This is the feature parts-counter accounts notice first.
Saved vendors and employees
Suppliers you pay every week and staff you pay every pay period are entered once. Spelling stays consistent and a repeat check takes seconds.
Batch entry and printing
Enter up to 25 checks at once and print up to 50 selected checks together, which fits the Friday supplier run or the pay-period batch. See how to print multiple checks at once.
A searchable register with CSV download
Every printed check is saved with its payee, number, date, amount and history. Search by supplier when a statement arrives, print a register report, or download everything as a CSV file.
Multiple bank accounts
Keep a second location, a payroll account or a separate dealership entity apart, each with its own name, address, logo, signature and check numbers. Occasional includes 2 accounts, Mid Tier 4, and Unlimited has no limit.
Test Print, reprint and voided checks
Test on plain paper for free, reprint a saved check at no cost if the printer jams or a page smudges, and print a voided check when someone needs one on file.
A repair shop runs its Friday supplier checks
A four-bay repair shop sits down on Friday with five payments: a parts supplier at $2,184.37 covering five invoices, a paint supplier at $936.80, a tire distributor at $1,412.00, a machine shop for sublet work at $540.00 and a customer refund of $146.25 for a returned special-order part.
The parts supplier's stub lists invoices 48211, 48267, 48310, 48344 and 48389 with their amounts of $612.40, $455.18, $389.75, $421.60 and $305.44. The refund's memo carries the repair order number. After a Test Print, all five checks print together and the register shows a total of $5,219.42 for the day, ready to compare against each supplier's next statement.
An illustration with made-up figures, not a real customer.
How do you match supplier statements to the checks you printed?
A supplier statement is a list of invoices and credits. Your register is a list of checks. Matching them is easiest when each check pays named invoices, which is why invoice lines on the stub matter. A five-minute habit each week beats a month-end scramble.
- Search the register by the supplier's name and note the check numbers, dates and amounts.
- Compare each check to the payments the statement shows. A gap usually means a check is still in the mail or an invoice was missed.
- If a check was voided, the register shows it, so you can confirm the supplier is not counting it.
- If the supplier disputes a total, reprint the saved check's stub or send the invoice list again from your own records.
- Ask suppliers to send statements itemized by invoice, so every line has a number you can search for.
- Download the CSV file at month end and keep it with the statements for your bookkeeper.
Paying technicians and refunding customers by check
For payroll, get the net pay and the earnings details from your payroll provider or your accountant. Pick the employee from your saved list, enter the net amount, and put the pay period and earnings lines on the stub so the technician has a record. If the shop pays staff from a separate bank account, add it as a second account so its checks and numbers stay apart. Questions about withholding and filings belong with your payroll provider or accountant. See how to print payroll checks.
For a customer refund, write the check to the name on the repair order, put the repair order number in the memo and keep the printed stub with the job file. The register keeps a second copy of the payee, date and amount. A short plain reason in the memo, such as returned part, tells the customer what the refund covers. The guide on how to issue customer refund checks covers the wording and the record in more detail.
Which check paper suits a busy shop?
Most shops use 3-to-a-page blank check stock. One sheet carries one check and two stubs, and the software prints the whole check, including the MICR line, so you do not need to order pre-printed checks. Choose the top, middle or bottom position to match your stock, and alignment is saved for each bank account, so after the first Test Print you rarely need to adjust again. The stubs are handy for the invoice detail and for your own file copy. If your bank supplies pre-printed stock, Check Writer 123 can print the variable fields onto it instead.
Keep blank stock in the office, not out by the service counter or in the bays, and keep it locked. Shred spoiled checks, and let only the people who sign or prepare checks reach the drawer. If your printer is a laser, let sheets cool before stacking them. For a deeper look, read what blank check stock is.
What it costs
One flat monthly price with every feature on every plan. The plans differ only in checks per month and bank accounts. You also pay for your own paper and ink.
Occasional Pack
$9.99
per month
20 checks a month
2 bank accounts
Mid Tier
$13.99
per month
60 checks a month
4 bank accounts
Unlimited
$29.99
per month
Unlimited checks
Unlimited bank accounts
A check counts when you press Print. Reprints and Test Prints are free. 30-day money-back guarantee on your first payment; see the refund policy.
Frequently asked questions
Can an auto repair shop print its own checks?
Yes. A shop can print checks on its own printer using blank check stock, pre-printed stock from its bank, or plain paper for deposits it makes itself. Check Writer 123 lays out the payee, amount, amount in words, date, signature and bank numbers. Whether a bank accepts a printed check is up to the bank, so confirm with yours.
How do I put invoice numbers on a check to a parts supplier?
Use the invoice lines. Paste invoice numbers, dates and amounts from a spreadsheet, or type them in, and they print on the check stub. The supplier can then apply the payment to the right invoices without calling you. One check can list as many invoices as the stub allows.
Can I print payroll checks for my technicians?
Yes. Get the net pay and the earnings details from your payroll provider or accountant, pick the employee from your saved list, enter the net amount and put the pay period and earnings on the stub. Withholding and filings are handled by your provider or accountant. Run a Test Print first to check alignment.
How do I refund a customer by check?
Write the check to the name on the repair order, enter the refund amount and put the repair order number in the memo. Print it, keep the stub with the job file, and the register keeps the payee, date, amount and check number. If a refund check is printed wrongly, void it and print a new one.
How do I match a supplier statement to my checks?
Search the register by the supplier's name, then compare check numbers, dates and amounts with the payments shown on the statement. Invoice numbers on each stub make this faster. For month-end records, download the register as a CSV file and keep it with the statements for your bookkeeper.
Can a dealership with more than one location use it?
Yes, if each location or entity has its own bank account in the app. Each account keeps its own name, address, logo, signature, alignment and check numbers. Occasional includes 2 accounts, Mid Tier 4 and Unlimited has no limit, so a growing group can move up a plan.
How many checks can a shop print each month?
The Occasional plan covers 20 checks a month, Mid Tier covers 60 and Unlimited has no cap. A check counts when you press Print. Test Prints and reprints do not count. A shop paying six suppliers a week plus rent, utilities and refunds should look at Mid Tier or Unlimited.
Is there a free trial for auto repair shops?
Yes. Every new account gets a 14-day free trial with no card needed, and you can print real checks during it. After the trial, plans start at $9.99 a month, your first payment has a 30-day money-back guarantee, and you can cancel any time in Settings.
Guides for auto repair shops and dealerships
- How to Print Vendor Checks
- How to Pay Material Suppliers by Check
- How to Print Payroll Checks
- How to Issue Customer Refund Checks
- How to Print Multiple Checks at Once
- How to Keep a Digital Record of Printed Checks
- How to Reprint a Check
- How to Print Checks for Multiple Bank Accounts
Also for
- Anyone who prints their own checks
- Small businesses
- Mac users
- Windows users
- Chromebook users
- Landlords and property managers
- Contractors and trades
- Churches and nonprofits
- Bookkeepers and accountants
- Daycares and small shops
- Law firms and small practices
- People who want to try check printing software first
- Anyone: print checks online
Pay your suppliers in minutes
Start the 14-day free trial. No card needed, nothing to install.